Standards and Regulations

one,Preliminary preparation

1.       Factory information: An application form, a declaration that the equipment and ingredients are free of pork, a product process flow chart, factory qualifications (business license, production license, ISO/HACCP certificate), and a factory site plan are required. Clients should pay particular attention to the company, factory, and product information on the application form, as this will be displayed on the final certificate; the information must be filled out accurately in both Chinese and English and checked for errors.

2.       System setup: Establish SJPH (Halal Assurance System), including formulating halal policies, material lists and material support documents, internal training records, internal audit and evaluation reports, etc. Jacob's Star provides templates and filling instructions. Just fill in the documents according to the arranged timeline and requirements.

two,Application and Pre-screening

Jacob's Star will submit the factory registration information to the BPJPH website and conduct a preliminary audit of the factory based on the on-site audit requirements. Frequently asked questions and strategies are as follows:

1.       Online information

a.       Regarding brands: According to Indonesian Halal regulations, retail products must have a registered brand name. Before filling out the form, it is recommended that customers prepare the English brand name (which can be a non-registered trademark) in advance.

b.      Material Challenges: 1) Cosmetic material names encompass trade names, generic names, and INCI names. To effectively reduce the difficulty of the review, companies must ensure that the material names used when submitting registration are consistent with those recorded in internal operating records or the ERP system. 2) Cosmetics may generally involve some animal-derived ingredients such as collagen and snake oil. Jacob's Star will guide you on whether these are permissible; if permissible, further guidance will be provided on the supplementary information required for the review, depending on the animal-derived ingredient. Additionally, fragrances, as one of the commonly used materials in cosmetics, must have an institutionally recognized halal certificate. 3) Alcohol from sources other than breweries can be used as a solvent, but a source declaration should be provided as supporting documentation. 4) In general, cosmetic materials are numerous and complex. To avoid duplication of work, when preparing material support documents, ensure that each material support document is issued by its manufacturer. If there is no stock of materials from foreign manufacturers, prepare a COA/MSDS for verification of the manufacturer and country of origin. Do not omit any raw materials.

c.       Label preparation. When preparing product labels, ensure they correspond one-to-one with the products to be certified. If there isn't enough time to prepare fully English labels, only the product name and brand can be translated. If the product is waterproof, the agency will require waterproof testing as supporting documentation (only test reports issued by ISO17025 laboratories are accepted).

d.      Other points to note: Ensure the completeness of data (plans, records, reports), consistency (matching the actual factory situation; for example, the raw material list must match the purchasing records, and the factory formula table must be consistent with the BOM and matrix diagram), and compliance (e.g., no text or images containing halal prohibitions should appear).

2.       Factory facilities

and.       If a factory produces both halal-certified and non-halal-certified products, it is recommended that facilities for halal-certified and non-halal-certified products be separated and clearly labeled as "Halal-only" and "Non-halal-only." If facilities must be shared, meaning the factory produces both certified and non-certified products on the same equipment, then the non-halal materials produced on the same production line must not contain any ingredients prohibited by halal regulations, and supporting documentation must be provided.

3.       Operation records

f.        Incoming material inspection record (inspection items must include country of origin and manufacturer), storage record, material requisition record, raw material purchase contract invoice, production record, warehouse entry and exit slip, pest control record, process inspection record (if any), equipment cleaning record, equipment cleanliness verification record after cleaning (if required by SOP), vehicle hygiene inspection form (raw materials and finished products), transportation and logistics agreement, sales record, supply chain traceability documents (traceability exercise case, recall report), etc.

three,On-site audit and rectification

Auditors will review documents and conduct on-site inspections of production facilities, raw material management, and hygiene standards. They will focus on verifying whether halal and non-halal production areas are separated, the cleanliness of equipment, and the completeness of records. Any non-compliance will be recorded in the audit report, and Jacob's Star will translate the report and provide guidance on how to make corrections.

Four,Awarding Indonesian Halal Certificate

Once all non-compliance issues are rectified, the plan is to proceed to the Fatwa meeting, a certification committee comprised of Indonesian Sharia law adjudicating bodies. The Fatwa committee determines whether the product meets halal standards from a Sharia law perspective. Once approved by the Fatwa meeting, certification can be issued.