Standards and Regulations

one,Preliminary preparation

1.       Factory information: An application form, a declaration that the equipment and ingredients are free of pork, a product process flow chart, factory qualifications (business license, production license, ISO/HACCP certificate), and a factory site plan are required. Clients should pay particular attention to the company, factory, and product information on the application form, as this will be displayed on the final certificate; the information must be filled out accurately in both Chinese and English and checked for errors.

2.       System setup: Establish SJPH (Halal Assurance System), including formulating halal policies, material lists and material support documents, internal training records, internal audit and evaluation reports, etc. Jacob's Star provides templates and filling instructions. Just fill in the documents according to the arranged timeline and requirements.

two,Application and Pre-screening

Jacob's Star will submit the factory registration information to the BPJPH website and conduct a preliminary audit of the factory based on the on-site audit requirements. Frequently asked questions and strategies are as follows:

1.       Online information

a.       Regarding brands: According to Indonesian Halal regulations, retail products must have a registered brand name. Before filling out the form, it is recommended that customers prepare the English brand name (which can be a non-registered trademark) in advance.

b.      Material support documentation collection is challenging. Jacob's Star provides detailed guidance on materials during the preliminary review phase, offering tiered recommendations based on material complexity and traceability difficulty. Simultaneously, internal workflow SOPs are developed to improve efficiency, and constructive professional advice is provided based on the difficulty of material rectification and the feasibility of factory rectification, ensuring the efficient completion of rectification work.

c.       Label preparation. When preparing product labels, ensure they correspond one-to-one with the products to be certified. If there is not enough time to prepare all-English labels, you can translate only the product name and brand.

d.      Other matters needing attention: Pay attention to the completeness of the data (plans, records, reports,SummarizeConsistency (matching the actual situation of the factory, such as the raw material list matching the purchase records), and compliance (e.g., no text or images containing halal prohibitions are allowed).

2.       Factory facilities

and.       If a factory produces both halal-certified and non-halal-certified products, it is recommended that facilities for halal-certified and non-halal-certified products be separated and clearly labeled as "Halal-only" and "Non-halal-only." If facilities must be shared, meaning the factory produces both certified and non-certified products on the same equipment, then the non-halal materials produced on the same production line must not contain any ingredients prohibited by halal regulations, and supporting documentation must be provided.

3.       Operation records

f.        Incoming material inspection record (inspection items must include country of origin and manufacturer), storage record, material requisition record, raw material purchase contract invoice, production record, warehouse entry and exit slip, pest control record, process inspection record (if any), equipment cleaning record, equipment cleanliness verification record after cleaning (if required by SOP), vehicle hygiene inspection form (raw materials and finished products), transportation and logistics agreement, sales record, supply chain traceability documents (traceability exercise case, recall report), etc.

three,On-site audit and rectification

Auditors will review documents and conduct on-site inspections of production facilities, raw material management, and hygiene standards. They will focus on verifying whether halal and non-halal production areas are separated, the cleanliness of equipment, and the completeness of records. Any non-compliance will be recorded in the audit report, and Jacob's Star will translate the report and provide guidance on how to make corrections.

Four,Awarding Indonesian Halal Certificate

Once all non-compliance issues are rectified, the plan is to proceed to the Fatwa meeting, a certification committee comprised of Indonesian Sharia law adjudicating bodies. The Fatwa committee determines whether the product meets halal standards from a Sharia law perspective. Once approved by the Fatwa meeting, certification can be issued.