Food Halal Certification - Super-Detailed Explanation of the Indonesia BPJPH Certification Process

I. Preliminary preparation

1. Factory materials: You need to submit the application form, a declaration of no pork source in equipment and ingredients, the product process flow chart, factory qualifications (business license, production license, ISO/HACCP certificates), the factory floor plan, etc. When preparing, customers should especially note that the company, factory, and product information on the application form is the information that will appear on the final certificate, so it must be properly filled in both Chinese and English and checked for accuracy.

2. System building: Establish the SJPH (Halal Assurance System), including formulating a Halal policy, a list of materials and material supporting documents, internal training records, internal audit and management review reports, and other documents. SINOQUAL provides templates and filling guidance; simply fill in and prepare according to the arranged timeline and requirements.

II. Application and pre-review

SINOQUAL submits the registration factory materials to the BPJPH official website and conducts a pre-review of the factory based on the on-site audit content. Common issues and strategies are as follows:

1. Online materials

a. Regarding brands. According to Indonesian Halal regulations, retail products must register a brand name. Before filling in the materials, it is recommended that customers prepare an English brand name in advance (it can be an unregistered trademark).

b. Difficulty collecting material supporting documents. During the pre-review stage, SINOQUAL provides detailed guidance on materials, giving tiered recommendations based on material complexity and traceability difficulty. At the same time, it develops an internal workflow SOP to improve efficiency, and provides constructive professional advice based on the difficulty of material rectification and the feasibility of factory rectification, ensuring rectification work is completed efficiently.

c. Label preparation. When preparing product labels, note that they correspond one-to-one with the products to be certified. If a fully English label cannot be prepared in time, only the product name and brand portion may be translated.

d. Other notes. Pay attention to the completeness of materials (plans, records, reports), consistency (matching the factory's actual situation, e.g., the raw material list must match procurement records), and compliance (e.g., no text or images containing Halal taboos).

2. Factory facilities

e. If a factory produces both Halal-certified products and non-Halal-certified products, it is recommended to separate the facilities for Halal-certified and non-Halal-certified products and mark "Halal-only" facilities and "non-Halal-only" facilities. If facilities can only be shared - that is, the factory produces both certified and non-certified products on the same equipment - then the shared-line non-Halal materials must not contain Halal taboo ingredients, and supporting documents must be provided as evidence.

3. Operating records

f. Incoming material inspection record form (inspection items must include country of origin and manufacturer), storage records, material requisition records, raw material procurement contracts and invoices, production records, inbound/outbound cards, pest control records, in-process inspection records (if any), equipment cleaning records, post-cleaning equipment cleanliness verification records (if verification is required in the SOP), vehicle hygiene inspection forms (raw materials and finished products), transportation and logistics agreements, sales records, supply chain traceability documents (traceability drill cases, recall reports), etc.

III. On-site audit and rectification

The auditor conducts document inspection and on-site inspection of production facilities, raw material management, hygiene standards, etc., focusing on verifying whether Halal and non-Halal production areas are separated, equipment cleanliness, and the completeness of records. If there are non-conformities, they will be recorded in the audit report; SINOQUAL will translate the report and guide how to rectify.

IV. Granting of the Indonesian Halal certificate

After all non-conformities are rectified, the plan enters the Fatwa meeting, a certificate evaluation committee composed of Indonesia's Islamic jurisprudence ruling body. The Fatwa committee judges, from a jurisprudential perspective, whether the product meets Halal standards. Once the Fatwa meeting passes, the certificate can be arranged.